Love OneDrive? Get it on all your devices.

But what if things go south? Deleted files, nasty viruses, or even a broken computer could zap your data. 

Here’s the good news: you can back up your OneDrive stuff! This blog will show you how to build a safety net for your files.   With a backup, you can relax and recover fast if disaster hits.  Phew!

OneDrive’s Built-in Backup

OneDrive can keep your important files safe! Let’s set it up to automatically back up specific folders on your computer.

Here’s how to sync in OneDrive:

  • Right-click the OneDrive icon in the corner of your taskbar and choose “Settings”.
  • Click on “Sync and back up” and then “Manage Backup”.
  • Pick the folders you want to back up, like Documents or Pictures.
  • Click “Start backup” to keep those folders safe in OneDrive.

Just remember, this only backs up those specific folders, not everything in your OneDrive. 

Local Backups

For an extra layer of security, consider creating a local backup of your OneDrive files. Here are two popular methods:

  • External Hard Drive: This is a simple and affordable option. Just connect an external hard drive to your computer and copy your OneDrive folder (located within your computer’s directory) to the external drive. Regularly update the backup to ensure you have the latest versions of your files.
  • File History (Windows Only): This built-in Windows feature allows you to automatically back up specific folders on your computer, including your OneDrive folder. To enable it:
  1. Go to Settings > Update & Security > Backup.
  2. Under “Back up using File History,” turn on the toggle switch and choose an external drive for backups.

Cloud-to-Cloud Backups

Don’t put all your eggs in one basket! Consider backing up your OneDrive to another cloud storage service. This provides redundancy in case of issues with Microsoft or OneDrive itself. Popular options include:

  • Google Drive: Offers 15GB of free storage and integrates seamlessly with other Google services like Gmail and Docs.
  • Dropbox: A reliable option with a free tier offering 2GB of storage.
  • IDrive: Offers a generous 5GB free plan and strong encryption features for added security.

Downloading a Copy

For a quick and simple backup, you can download your entire OneDrive storage directly to your computer.

  1. Go to OneDrive Online: Log in to your OneDrive account on a web browser.
  2. Select Files: Choose the files or folders you want to download. You can also select everything using the checkbox in the top left corner.
  3. Download: Right-click on the selection and choose “Download.” Your files will be compressed into a ZIP folder and downloaded to your computer’s default download location.

Advanced Backup Techniques

For users with more complex needs, consider these advanced options:

  • File Versioning: OneDrive keeps track of previous versions of your files for a limited period. This allows you to restore older versions in case of accidental edits or deletions.
  • Third-Party Backup Software: Dedicated backup software offers powerful features like scheduled backups, versioning, and encryption for an extra layer of security.

Choosing the Right Backup Method

The best backup method for you depends on your specific needs and preferences. See this quickie to know:

  • Basic needs: Use OneDrive’s built-in backup for specific folders.
  • For extra security: Combine OneDrive backup with local backups on an external drive or File History.
  • For redundancy: Consider cloud-to-cloud backups with another service.
  • Quick backups: Manually download your OneDrive files.
  • For advanced users: Explore file versioning or third-party backup software.

Remember the 3-2-1 Backup Rule

For ultimate data protection, follow the 3-2-1 backup rule:

  • Maintain 3 Copies: Get at least 3 copies of your data (original files, local backup, and cloud backup).
  • 2 Different Media: Keep your backups on 2 different types of media (e.g., internal drive and external drive).
  • 1 Offsite Backup: Keep at least 1 copy of your backup in a different physical location (e.g., cloud storage) to safeguard against local disasters like fire or theft.

How to recover a deleted file from OneDrive

Think you lost files forever? Think again! Even after emptying the Recycle Bin, there’s a chance we can get them back.  We can help get them back, even after emptying the recycle bin. Our data recovery experts use powerful tools to recover your precious information. Call today for a free consultation to see how we can bring your files back!


Ever worried about losing your OneDrive files? Back them up! This way, you’re covered if something goes wrong. 

Follow these tips to create a backup plan:

  • Use the guide in this blog to set it up.
  • Pick a schedule for backups – daily, weekly, monthly – to always have the latest versions.

With backups in place, you can relax, knowing your files are safe. Now go focus on what you do best – creating and sharing your work!

Pro tip: Set reminders for your backups!